We ran into some problems with planning the “A Farewell to Karl” event and must develop a new plan. Here’s what’s up:
[1] Official Memorial Service Set
Posted on Facebook, the family’s official memorial service and celebration is set for this Thursday, June 23 from 4:00pm to 8:00pm at Janssen’s Evergreen Memorial Chapel in downtown Anchorage. A prayer ceremony is set for 7:00pm. There is a motorcycle escort from the funeral home to the crematorium scheduled for 3:00pm.
Be sure to review the event on Facebook and note whether you’re attending so the family knows the number of people attending.
This is the primary memorial and we wouldn’t think of setting up a conflicting event. Which brings us to the next point…
[2] “A Farewell to Karl” Is Overloaded and Must Move
Our event, originally intended for @hogbiker‘s Twitter friends and other social media acquaintances for this Wednesday evening, has grown to more than 70 people since being posted last week. We had planned to gather at Spenard Roadhouse, but they can handle, at most, only 30 people. We’re now more than double that number, so we need to move elsewhere.
We looked into moving the event to Embassy Suites, where we had another large, successful Tweetup in the past. They’re not available on Wednesday. But they are available Thursday. That sounded great… until the family’s event was set for Thursday evening.
So no day can work at Spenard Roadhouse due to group size. And Thursday won’t work anywhere due to the memorial service conflict. We need other options.
[3] Our Solution: Cancel and Reschedule
We still want to have an event to remember our friend Karl. But since neither Wednesday nor Thursday will work, we have to arrange something else. Starting Tuesday (6/21) we will look into options for this Friday or sometime next week.
Please note we expect to charge for the new event — for two reasons. First, because renting space and buying catering for such a large group costs real money, and second, we want to raise money to help Karl’s family pay for the memorial expenses. We’re thinking somewhere around $10 per person to cover the space rental, hors d’oeuvres and soft drinks for attendees, then a hosted cash bar. Details when we post the event.
We will directly email everyone that signed up for this event and invite folks to sign up for the next event. We will also post the event details here at alaskatweets.com and post via the @alaskatweets account.
Our apologies for the confusion, but as you can imagine, a lot of details had to be worked out by the family in the last few days. And we didn’t expect such a large turnout — though we’re heartened by the response!
For now, here’s what you can do:
- Take this event off your calendar
- RSVP to the official memorial service over on Facebook
- Stay tuned for a new event
We hope to see you at the memorial service Thursday. And at our own gathering as soon as it’s scheduled.